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Catalog: Products, Rooms, and Collections

The catalog is where you manage reusable items for your events and forms. Create them once, use them everywhere.

Open the catalog​

Go to Catalog in the sidebar. You'll find three sections: Products, Rooms, and Collections.

Products​

Products are items you can offer in your forms -- for example, catering packages, equipment rentals, or services.

  • Click Create product to add a new one.
  • Set a name, description, and pricing.
  • Once saved, the product is available in your form builder.

Pricing models​

Each product supports one of these pricing models:

  • Fixed price -- a single price regardless of quantity (e.g., a DJ set for 500 EUR).
  • Per person -- price multiplied by the number of guests (e.g., 45 EUR per person for a dinner buffet).
  • Per unit -- price multiplied by a quantity you specify (e.g., 15 EUR per table decoration).

Rooms​

Rooms represent physical spaces with details like capacity, equipment, and pricing.

  • Click Create room to add a new one.
  • Define capacity, available equipment, and pricing blocks.
  • Use rooms in your event forms so customers can book them directly.

Pricing blocks​

Rooms use time-based pricing blocks. You define a price for each time slot -- for example, "Morning" for 200 EUR, "Afternoon" for 200 EUR, or "Full day" for 350 EUR. When a room is added to an event, the matching pricing block is applied.

Collections​

Collections (also called lists) let you group products or rooms into reusable lists. Instead of adding individual items one by one in every form, you create a collection once and reference it across multiple forms. For example, group all catering products into a "Catering" collection and assign that collection to any form that needs catering options.

Creating a collection​

  1. Open the Collections tab in the catalog.
  2. Click Create list.
  3. Choose a type: Product list or Room list. The type determines whether the collection holds products or rooms. It cannot be changed after creation.
  4. Enter a name and an optional description.
  5. Click Create.

Managing items in a collection​

Open a collection by clicking its row in the table, or use the row action menu and select Manage items.

  • Click Add from catalog to open the catalog browser. Select one or more items and import them into the collection.
  • Each item shows its name, status, group (for products), and current price.
  • To remove an item, click the delete icon on its row. If the item is referenced by rules in active forms (e.g., calculation or conditional rules), removal is blocked and you are shown which forms need to be updated first.
  • Changes to the item list are only saved when you click Save.

Reordering items with drag and drop​

Items in a collection have a defined order. Drag rows up or down to change the sort order. The new order is applied once you save.

Collection status​

Each collection has one of two statuses:

  • Active -- the collection is available to be added to forms from the catalog.
  • Archived -- the collection remains in any forms that already use it, but it cannot be newly added from the catalog.

To archive or reactivate a collection, open its edit dialog from the row action menu and toggle the Archived switch.

Versioning​

Collections are versioned. Every time you save changes to a collection's items, the version number increases. If another user edits the same collection at the same time, you receive a version conflict notice and need to reload before saving again.

Show usage​

To see where a collection is used, open the row action menu and select Show usage. This displays a list of all forms that reference the collection, including which fields use it and whether the reference is direct or via a catalog list source.

Using collections in the form builder​

In the form builder, product and room fields offer two source modes:

  • Manual -- you select individual products or rooms directly.
  • Catalog list -- you select a collection. All items in the collection are automatically included in the form field. When you update the collection in the catalog, every form referencing it picks up the changes.

Deleting a collection​

Open the row action menu and select Delete. Forms that currently use the collection keep their existing data until they are saved again.

From catalog to event​

Products and rooms you create in the catalog can be added to forms in the form builder. When a customer submits a form or you manually add items to an event, they appear in the event's Sales tab with their pricing.

The flow: Catalog (create products/rooms) → Forms (add them to forms) → Event Sales (they appear with pricing when linked to an event).