Glossary
Definitions of terms used throughout Eventyflow.
2FA / Two-Factor Authentication
An extra login step that requires a code from an authenticator app in addition to your password. See also: Account Settings
A
Admin
A user with full access to all features in an organization's Eventyflow account.
| German | Admin, Administrator |
| Permissions | Full access to all features |
Attendee
See Participant.
Automation
A rule that triggers an action (such as a webhook) when something happens in Eventyflow.
| German | Automatisierung |
C
Calendar
A timeline view for events. The calendar is currently hidden from the main sidebar; use Operations on the Cockpit and Inquiries for day-to-day planning.
| German | Kalender |
Cart Summary
A summary view shown at the end of a form that lists all selected products and rooms with their quantities and prices. Gives the customer an overview before submitting.
| German | Warenkorb-Zusammenfassung |
Catalog
A collection of reusable templates and items (such as locations, speakers, or packages) that you can assign to events.
| German | Katalog |
Collection
A reusable group of products or rooms from the catalog. Collections let you bundle catalog items together for easier use in forms -- for example, all catering products in a "Catering" collection. See also: Catalog
| German | Sammlung, Liste |
Credit
A unit for AI usage in Flow Intelligence. Each AI summary costs credits. See also: Flow Intelligence
D
Dashboard
The main screen after logging in. In the sidebar it is labeled Cockpit and includes Sales Navigator, Inquiry Analytics, and Operations sections.
| German | Cockpit |
Data Mapping
A visual configuration that transforms data between your external system's format and the format Eventyflow expects. Set up in the External Data Sources settings. See also: External Data Sources
| German | Datenzuordnung |
Detail Form
A form type used to capture additional structured data about an event or resource, separate from registration forms.
| German | Detailformular |
Dossier
An overview tab in an inquiry detail. It summarizes booking outlook, inquiry brief, next step, customer context, and warnings.
| German | Dossier |
E
Embed / Embedding
Displaying a form on your own website inside an iframe. You configure allowed domains in your workspace settings. See also: Form Settings
Event
A scheduled activity that participants can register for through Eventyflow.
| German | Event, Veranstaltung |
| Statuses | New, Qualified, Proposal sent, Booked, Cancelled, Completed |
Event Organizer
See Organizer.
External Data Source
An external API that provides data for form fields — for example, a list of employees from your HR system. See also: External Data Sources
F
Flow Intelligence
An AI feature that automatically summarizes form responses. Uses credits. See also: Flow Intelligence Settings
Form
A customizable set of fields used to collect information. Eventyflow uses forms for registrations, detail forms, and public submissions.
| German | Formular |
Form Builder
The editor where you create and design forms. You add steps, rows, and fields to build the form layout. See also: Form Builder Basics
Form Instance
A published deployment of a form template. Each form can have multiple instances (for example, one per event or time period). Customers fill out an instance, and each submission creates a Form Response. Do not confuse instances with responses.
| German | Formular-Instanz |
Form Response
A single submitted answer to a form instance. Each time someone fills out a form, a new response is created. Responses appear in the Inbox and on the form's Responses tab.
| German | Formular-Antwort |
I
Inbox
A central place for messages, notifications, and action items within your organization. In the workspace navigation this is the Inquiry Inbox.
| German | Inbox, Posteingang |
Inquiry
A customer request or booking opportunity. Inquiries can later become booked events.
| German | Anfrage |
Inquiry Inbox
The place where new form submissions and messages land for daily processing.
| German | Inquiry Inbox |
L
Lock Policy
A rule on a form field or product that prevents the customer from changing a pre-filled or default value. Used to enforce fixed selections in shared form instances.
| German | Sperr-Regel |
M
Magic Link
A personalized URL sent by email that gives someone access to a form without logging in. See also: Form Instance Access
N
Notification
An in-app alert about activity in your workspace -- for example, a new form submission, a team mention, or a status change. Manage notifications from the bell icon or the Notifications page.
| German | Benachrichtigung |
O
Organization
A company or group account in Eventyflow. Owns events and manages users.
| German | Organisation |
Organizer
A user who can create and manage events within an organization.
| German | Organisator, Veranstalter |
| Permissions | Create, edit, and manage own events |
Owner
The person who created the workspace. Has the highest permissions, including the ability to delete the workspace or transfer ownership. See also: Team Settings
P
Participant
A person registered for an event.
| German | Teilnehmer |
| Synonyms | Attendee, Registrant |
| Statuses | Registered, Checked in, Cancelled, Waitlisted |
Pipeline
A visual board that tracks inquiries through booking stages. In the sidebar this is the Booking Pipeline.
| German | Pipeline |
Price Block
A time-based pricing unit for rooms. Each block covers a time slot (for example, "Morning" or "Full day") with its own price. When a room is added to an event, the matching price block is applied. See also: Catalog
| German | Preisblock |
Product Group
A way to organize products inside a form's product field. Products in the same group are displayed together. Combined with selection groups, product groups control how customers pick items.
| German | Produktgruppe |
R
Registration
The process of signing up for an event.
| German | Registrierung, Anmeldung |
Registration Form
A customizable form that collects participant information during event registration.
| German | Registrierungsformular, Anmeldeformular |
Responsible Person
The team member assigned to an inquiry, response, or follow-up.
| German | Zuständige Person |
S
Sales Navigator
The dashboard area for current open pipeline work: new inquiries, follow-ups, high-potential opportunities, and inquiries that need attention. The date range filter does not change Sales Navigator queues.
| German | Sales Navigator |
Selection Group
A constraint on a product group that limits how many items a customer can pick -- for example, "choose exactly 1" or "choose up to 3". Used inside product fields to control the selection behavior.
| German | Auswahlgruppe |
T
Tag
A colored label used to categorize and filter events, forms, products, or rooms. Tags are defined per entity type in Settings > Tags and assigned on each item's detail page. Renaming or recoloring a tag updates the display everywhere. Deleting a tag removes it from all assigned items.
| German | Tag |
| Permissions | Admin/Owner (manage), all roles (assign) |
Transformer
A single conversion step in a data mapping rule. Transformers handle tasks like converting date formats, mapping values, or changing data types. See also: Data Mapping
| German | Transformer |
W
Waitlist
A list of participants waiting for a spot when an event reaches capacity.
| German | Warteliste |
Webhook
An HTTP callback that sends real-time notifications to an external URL when something happens in Eventyflow.
| German | Webhook |
Workflow
An automated sequence of steps that runs when a trigger fires. Workflows can include conditions, delays, and actions.
| German | Workflow |
Workspace
Your Eventyflow environment. Contains your team, events, forms, files, and settings. Each workspace has its own URL and data. See also: Workspace Navigation